You Need To Know About Copier Lease Costs

A copier lease is priced from three parts: the lease rate factor applied to the equipment price, the features you add, and a per-page service charge of roughly $0.01 to $0.10. Compare the rate factor first, since a small difference multiplied over a five-year term adds up to hundreds or thousands of dollars.

TL;DR

Hardware for a purchase ranges from about $2,500 to over $60,000, and a lease turns that into monthly payments set by the rate factor. Features such as scan-to-email, shared-folder scanning, and security upgrades add $200 to $2,000. Service is billed per page, and a cheaper, smaller machine can cost more overall because it breaks down more often and carries a higher per-page rate. Match the machine’s volume rating to your monthly output, and check the page count before leasing or buying a used unit.

Key takeaways

• The lease rate factor times the equipment price gives the monthly payment, so on a $10,000 copier a .023 factor means $230 a month and a .0194 factor means $194, a gap of about $2,160 over 60 months.
• Match the machine to your volume: the article’s example is a copier rated for 100,000 impressions between services in an office that prints around 500,000 a month, which would cost more in service than a larger model.
• Features add $200 to $2,000, covering email scanning, scanning to shared folders, editing from the display, sorting scanned receipts, and security upgrades.
• Service is priced at $0.01 to $0.10 per page, and the article’s example shows a $170 smaller lease costing more in practice than a $280 faster one, with the difference reaching hundreds of dollars a month.
• Older or used machines can save on the purchase price but carry higher service costs, so check how many copies the unit has already made before you lease or buy.

If you wish to lease a copier, knowing what the lease rates are for businesses with better-than-average credit is important to know as a slight differential in the lease rate factor can add up fast. If your current copier leasing company is offering a lease rate factor of around .023 for a 5-year lease, then it is important to know that other leasing companies are offering lease rates at .0194. Why is this important? Because on a $10,000 copier that works out to be $29 a month for 5 years, around a $1,800 difference. 

Copier Cost Considerations

The following numbers are the total costs for those wishing to buy a machine outright and those who do not include higher-end production printers. The prices may vary between vendors but these are the typical range. 

Copier Equipment and Hardware Costs ($2,500 – $60,000+):

That is a whole lot of money. Luckily enough, most service companies offer lease programs where you can make reasonable payments each month on your office copier. Your hardware is very important to consider. You need to make sure that your copier will be able to keep up with the demands of your business and it is as important a consideration as the price of the copier. It is because if your copier can only handle 100,000 impressions before service, but you need to run around 500,000 impressions per month, you may spend more money on servicing the copier than the upgraded model would have cost you. 

A combination of copier model upgrades and additional units can solve a volume problem. Convenience usually factors into the equation but finding a good balance will best serve the needs of your budget. 

Features ($200-$2,000):

Once you’ve picked the copier that can handle the monthly volume of your office, the next step that you need to check is the features of the copier. Making copies is great, but most offices need more than basic copy functions. There is a reason copiers are now technically referred to as multi-function printers and it is because they offer a lot more than one function to users. 

Copiers can send emails, scan documents directly to shared folders and edit documents directly from their displays. Some can even intuitively sort individual receipts scanned during the same job, and all offer upgrades to their security. 

Service ($0.01-$0.10 per page):

Copier leasing service pricing can differ from dealer to dealer, and even wider from dealer to manufacturer. A massive difference happens when comparing different machines. It is very possible for smaller and less expensive copiers to ultimately cost more than larger and more expensive copiers. 

For example, pretend that you are comparing the overall costs of two machines that can each meet your business needs. One copier is smaller and less expensive with a monthly lease cost of around $170. The other copier is larger and has faster production speed, and has a monthly cost of around $280. It will make sense to get the cheaper copier if you know it can cover your needs. 

Simply put, the smaller copiers break down more often, thus causing higher service costs. Vendors usually include service with the per-print costs but your per-print cost will usually be higher with a less efficient machine because the vendor knows that it is going to need service more often. The difference can be hundreds of dollars every month, per copier. 

If you plan to get copiers for your office in Bakersfield, you can opt to buy copiers or lease copiers in Bakersfield. We can give you the option to get the copier that you want.  You can contact our local copier leasing services department in your location.

If your Location is around Bakersfield, you may call us at (661) 228-6038, our personnel for copier leasing in Bakerfield will assist you.   If you are also looking for copier repair services in Bakersfield, you may contact our copier repair personnel at the same number.

Used or older copier leasing can also have higher service costs, but there may be significant value in saving on the copier purchased. It all comes down to a business’ needs. Make sure that you know how many copies have been made on a used machine before you lease or buy it.